How Well Is Your Outer Focus Serving You?

One of the most important and primary roles of a leader it direct attention and focus; both their own and those they lead. When they don’t, the ball gets dropped and everyone loses. When they do, they can thread the needle on just about anything.

I’ve talked about 6 factors to Leverage your Focus and 3 Keys to keeping it there. But neither of those matter if you don’t Focus on the right things. According to Dan Goleman, there are three foundational areas of focus a leaders must continually attend to and grow in order to lead with excellence:

Outer focus is the ability to “read” and discern the many forces that impact an organization’s vision, mission and ability to strategically execute. That means that regardless of whatever else he or she may be, the leader of today has to also be a “knowledge worker”.

What is a leader with Outer focus look like?

  • They have a wider ranging curiosity
  • Are open to new ideas
  • Both listen well and ask powerful questions
  • Have a knack for identifying important data within an ocean of information2000 Lead OuterFocus II
  • Can see the consequences of a decision today far into the future
  • Understand the relationship between the systems

What does a leader with Outer focus do?

  • Scan for new information daily
  • Monitor not just conventional sources of information, but unusual sources
  • Keep up with other industries in addition to their own
  • Reach out to others
  • Seamlessly integrate ideas and information that seem unrelated
  • Implement information and relationship management systems

Another important characteristic of leaders with strong Outer focus is that they develop intentional habits that make all of the above nearly effortless. To do so means knowing What and How: What tool or practices and How to develop skills and related to those into habits so that execution becomes as effortless as possible. More about that next time.

With regard to my Outer focus characteristics, I do the best with curiosity and scanning for new information daily. The biggest gap and challenge for me is not letting myself get sidetracked as well as keeping up with what’s going on in other industries that affect my own.

How about you? How would you describe your Outer focus?   I’d love to hear from you, so please leave a comment on where you excel and where your gaps are.  Together we can learn from each other how to best bridge those gaps and take our Outer focus of the next level.

Morning Fuel for Maximum Lift

If you are one of the 45% who don’t consider themselves a “morning” person, don’t bounce from this post just yet. While we all have our normal biological cycles (or circadian rhythms) and different workflows, it is still important for you to capture value from the morning. Yes, the morning ritual is important for night-owls too; it’s a seed of discipline that when grown into a habit can fuel you for maximum Lift. It is also the last of the 5 steps for getting more Lift in your life.

Are you are interested becoming a morning person or more “morning-like” in your approach to seizing the day? Then good news: it can be done and has been by many, including myself. If anyone could be a poster-child for night-owl-gone-morning-bird it would be me. My dad was a night-owl (still is) and my natural tendency is to get a 2nd wind about 10pm that can drive me on until about 1:30 or 2:00am; in fact, when on vacation and being responsibly irresponsible I drift back in this direction pretty quickly. I continued as a night-owl even through physical therapy school, until I joined the Air Force. The military emphasizes and revolves around a morning culture and I realized pretty quickly that I was going to have to change my approach to the workday if I was going to “get stuff done” and achieve what I wanted to professionally and personally.

If you are a night owl or later day “person” and still reading, you need to know that becoming a “morning person” has real value. Although there are exceptions, most exceptionally productive and successful people rise early in the morning (and make more money and lead happier/more satisfied lives). In the poll linked to above, successful people listed the following hours as the most productive of their day: 10 a.m., 9 a.m., and 8 a.m.034 LiftMorning

Regardless of whether you want to be more morning-like in your approach to the day or already an early-riser, there are resources that can help everyone get more fuel for their Lift and improve their productivity. Night-owls should check out The Early To Rise Experience: Learn To Rise in 30 Days by Andy Traub. For those morning-birds or morning-birds in progress, checkout the excellent resources by Michael Hyatt on the importance and benefits of the morning ritual.

The morning morning ritual has been foundational for empowering me to get things done. I first started taking an intentional approach to my morning over 30yrs ago and it began simple. I simply added 5 minutes of prayer, bible reading and reflection to my grooming basics and out-the-door routine. Just 5 minutes. Simple is good, and simple can quickly lead to habit. Over the years I have continued to build on the morning ritual practices that bring me maximum Lift. Listed below is my current morning ritual, which combined with the other necessities of morning preparation takes exactly 60 minutes:

1. Meditate- 5 min
(I added this practice about a month ago after reading about the practice of Stillness. It really has been a helpful component that seems to prepare me to be more effective with the activities that follow.)
2. Scripture reading- 15 min
3. Prayer- 10 – 15 min
4. Lumosity training– 5 min
(also recently added)
5. Quote and Scripture review- 5 min

Since I typically rise at 5 a.m., I am fully into my workflow by 6 a.m.. However, the hour spent prior is critical to my productivity and well-being and I don’t do nearly as well when it gets short-circuited. Maximizing Lift in life requires fuel and the beginning of the day is a critically important part. Are you getting what you need to get you where you want to go? If not, what do you need to do differently and where do you need to start?

 

4 Ways To Maximize The Lift You’ve Got To Get Where You Want to Go

I laid out the 5 Steps for getting Lift in this earlier post. I then covered Where to Start and How To Get Lift as well as How To Store/Retrieve It. In this 4th step, I’ll briefly tell you how I consume or leverage my various sources of Lift.

Just having impressive resources does us no good if we don’t act on them with purposeful intent. Early in my career when I began to make professional connections, I was ecstatic to meet and work with many well known leaders in my field. I also felt empowered by the growing cache of learning resources and experiences I had begun to accumulate. But because I didn’t have a system for really consuming and integrating those resources, I wasn’t nearly as effective as I wanted to be or could be. My initial feelings of elation, accomplishment and satisfaction were soon followed by frustration, disappointment and feeling overwhelmed. That had to change.

Following a lot of trial-and-error over the years, I have found the following sources of Lift coupled with a systematic approach (listed below) to leverage them work best for me:

1. Virtual (Blogs, podcasts, books and literature):

  • I have a few blogs and podcasts I follow and consume weekly. My favorite one comes to me via an e-mail on Saturday that I can then click and access content.
  • Books- I have at least 1 professional and 1 non-professional in progress at all times. I read them as part of an end of the day routine 30 minutes before bed and for longer stretches at other times (Saturday and Sunday primarily).
  • Articles- Some of these are retrieved and read some in order to meet a specific need. Others are from journals or mailings to which I’m subscribed. I scan the table of contents when these arrive and Delete most (Trash), Defer a few (read later), or File as reference material ones I think may be useful at some point. More recently, I’ve begun reading selected web content I find when scanning my Feedly account at whenever I have a few free moments or am on the treadmill. I can then tweet out things I want to share as well as save information to my Evernote account for future reference.

2. Group (conferences, membership sites):

3. Peer (group coaching, Mastermind groups)

  • I meet 2-3 times a month as a member of the 48 Days Mastermind Group and a couple of times a month with my smaller accountability group. These last 40 – 60 minutes and are on my calendar. I also consider my weekly TexPTS and EIM partner meetings as part of my Lift system because frankly, my business partners are among my best friends and Top Influencers in my life…which brings me to the final category of my Lift sources

4. Personal (Top 5 Influencers, 1:1 Coaching, professional & personal friendships, volunteer activities or paid engagements and mentoring)

  • Aside from God, my wife Diane is the Top Influencer in my life. In addition to getting away for a week at least once year, she and I go out for dinner once a week almost without fail, which can be a challenge at times. In addition to individual meetings with my partners (vs group), I also meet with 4 local area leaders who have different professional backgrounds; two I meet with monthly and two quarterly. Each meeting typically lasts about 90 minutes, sometimes a bit longer. Finally, I’ve been working with my own Executive/professional Coach twice a month for almost a year now, each session being 50 – 60 minutes.

I re-evaluate my Lift resources and system yearly as well as periodically and change something if it doesn’t seem to be working. What I can tell you is that my personal growth and effectiveness became exponential when I both: a) became intentional about the Lift resources I focused on and b) leveraged a systems approach for integrating those resources into my daily and weekly routine.

033 LiftConsumeII

How are you using your resources and leveraging them to get you where you want and need to go? While your Lift resources may be impressive, they do you no good if you aren’t integrating them in your day to day. A haphazard approach will yield haphazard results. What are you doing that’s working for you? What do you doing now that you need to do more of? What are you doing now that you need to do less of? Finally, what are you not doing that if you started, would make the biggest difference?

Drop me a comment, I’d love to hear and learn about what’s working and what needs to be better.

 

How and Where To Store Your Treasure….And Find It Quickly

029 LiftStore

There are many kinds of treasure. And when treasure is mentioned, most immediately think of money. But when it comes to getting more Lift in your life the real currency is knowledge (and wisdom, but that is separate topic).

However, the real value today isn’t who has knowledge or information; Google has made that irrelevant. Perhaps you’ve been reminded of that fact by receiving a LMGTFY reply when you asked someone a question (someone letting you know you could have “just Googled it” instead of asking them to!). It seems we have time-warped through the information age and into an age of knowledge curation: having the right information for the right need at the right time.

In order to get the information you need to Lift yourself and others, you have to have a trusted Information Storage and Retrieval System (ISRS). And your own head doesn’t count; there is simply too much to keep and organize. Even if you could keep it in your head, couldn’t share as well.

The first time I realized I needed an ISRS was in 1983 during physical therapy school. My solution to overflowing notebooks was a single card-board box of manilla folders arranged alphabetically.  Over the years my ISRS has undergone various revisions integrates technology. In fact, my biggest single revision was the day I left my Texas State University faculty and purged my professional files. I ended up dumping 4 long file-cabinets of hard-copy articles related to healthcare topics and did a “first-come-first serve” give away of my physical therapy texts to the students. I then conducted a similar purge on all my home files. It took me 2 full days but it was time well spent. I now have a lot more space, improved ability to retrieve information and more importantly, a much clearer head.

While my own ISRS is now and will always be a work in progress, here is the approach and tools that are working well for me now:

  • Hard-copy Filing: I keep it general for filing hard copy stuff at home (A – Z). David Allen’s classic “Getting Things Done” book addresses the topic simply and well. Following my recent professional hard-copy purge, any new professional coaching related content is scanned and filed as soft-copy.
  • Soft files: I manage my productivity documents here (i.e Word, PDF copies). For my home related items the same general A – Z, broad category system is sufficient (ie. Kids/Rachael; Kids/Rebecca, etc.). However, I also have a more specific, numbered category system for my professional related content and use no-cost cloud based bibliographical management systems like Mendelay and Zotero for my reference materials. With the exception of music and books, I still manage my media files (mostly images and video) manually. While media files can also be auto-managed in an iTunes like fashion by a number of programs, I just haven’t been willing to give up control yet nor invest the time to make the switch.
  • Back-up: DropBox gives me a “2’fer” in knowing that a) my content can immediately be replaced in case of local disaster and b) I can easily share and be shared with. It and similar cloud-based programs virtually eliminate what used to be time-sucking but essential tasks associated with file back-up, syncing and sharing.
  • “Stuff”: I like collecting interesting articles, quotes, having an easy way to store receipts, “notes to self” and being able to selectively share. Evernote is my program of choice. Not only is Evernote the best place for capturing, storing and easily retrieving “stuff” …including voice memos, clipped web articles and more…but the search function is extremely powerful. In addition, it integrates with scanners in a way that really minimizes the resistance to going paperless. Did I mention it syncs across computers and devices? This is a powerful tool you really can’t afford to be without (its free). Whether a new or experienced user, check out Michael Hyatt Evernote posts and Evernote Essentials to quickly take your Evernote skills to the next level.
  • Scripture and Quotes: I memorize a quote and Scripture passage each week and two programs have helped me be much more consistent. For me, Evernote works best for quotes and the ScriptureTyper app is the best tool I have found for Scripture memory. ScriptureTyper has too many learning features to list here, but this app enables you take as superficial or as deep a dive as you want

To round the list out, I simply use Google Contacts for my address book. I have found that Evernote’s business card scanning feature is first-class so I quickly scan those into it with my phone and then chunk the card. Finally, I order very few hard copy books these days. Kindle or the Kindle app give purchasing, space and weight advantages that have made e-books my preferred medium of choice….in most cases.

In a knowledge economy you can’t afford to be without a personal ISRS of some kind and expect to get the Lift you need, even if you are an organization phobic.

So the question is, if you don’t have a personal ISRS, when are you going to get one? Where do you need to start? If you do have one, how’s it working for you? What have you found to be most helpful and what do you need to change?

I’d love to hear your ideas.